Tender: provision of a compliance tracking software solution for the Department of the Environment, Climate and Communications

The Department of the Environment, Climate and Communications has a requirement for a compliance tracking software solution to replace an existing manual process. The Department is now seeking information from providers of compliance tracking software that have a track record in providing secure standards based compliant compliance tracking software solutions.

The current manual process involves up to 80 different external organisations, operating in different sectors of the economy, submitting a Self-Assessment spreadsheet on a yearly basis

These spreadsheets are used to track organisations’ performance against key outcomes and progress of Corrective Action Plans.

These spreadsheets span multiple excel tabs, within each tab there are multiple sections and multiple columns. Organisations assess themselves against these out-comes which are then used by DECC to track performance.

This current manual process has a number of drawbacks such as difficulty to:

  • compare performance across years
  • identifying common gaps or issues
  • identifying areas of good or poor performance
  • produce reliable and detailed reports
  • inability to query information easily

The move to replace this manual process is part of a move to increase electronic management of the documents and automation of steps within the compliance process and to provide a secure and user-friendly application for the end users. The change is also aiming to create reliable and timely statistics, detailed reports, audit tracking capabilities and the ability to easily identify gaps to facilitate management of the compliance process as well as reporting to senior management and external constituents on compliance progression.

DECC is seeking information from providers of compliance tracking software that have a track record in providing secure standards based compliant compliance tracking software solutions.

The purpose of this Request for Information is to assist DECC in clarifying its requirements and evaluating potential options for such software solutions.